[sc34wg3] Virtual meetings?

[Patrick Durusau]

Greetings!

Well, I have been reading the Directives (again) and it appears that we 
can have virtual meetings of WG 3, at least until 8-13 October 2007 JTC 
1 Plenary Meeting in Australia. Hopefully the resolution (see below) 
will be extended at that meeting.

Granted that we will be shifting our meeting locations more widely than 
in the past, but I am thinking that virtual meetings could be a way to 
both encourage greater participation at less expense for all concerned. 
We can adjust the time schedule to inflict an equal loss of sleep on 
everyone as the conference times shift.

My initial impression is that we should follow the same 
drafts/issues(editors)/issues or objections(others)/presentations by 
editors format that we have agreed to for the face to face meetings.

The one change that I would suggest is that we try to cover only one 
work item per meeting.

I am thinking that we should all have access to Internet phone service 
(to hold down the cost) and that we should use a chat channel for 
recording the decisions of the group. Perhaps a website could have the 
"slides" of the various issues.

We need to have a consensus of WG 3 members as well as a willingness to 
participate in order to make this work.

Comments or suggestions?

Remember, within the confines of the JTC 1 rules, this is your working 
group and what we will produce is your work. I am not wedded to these 
suggestions and will do whatever the group thinks is going to advance 
its agenda.

Hope everyone is having a great day!

Patrick

PS: Recall that Dmitry raises the issue of our having better 
collaboration tools at every WG 3 meeting. And he is right! We are one 
of the more technically sophisticated WGs and I think our work practices 
should reflect that sophistication. I know this proposal isn't all that 
it could be but please consider it a step in the right direction.

Text from JTC 1 on virtual meetings (J1n8010):

JTC 1 encourages the utilization of the provisions of clause 7.11 of the 
JTC 1 Directives with
respect to teleconferencing. To facilitate the use of this tool, JTC 1 
extends the provisions of clause
7.11 as follows until the 2007 JTC 1 Plenary meeting:

* The use of teleconferencing is permitted for any subgroup of JTC 1 and 
its SCs.

* The restriction that an agreement on the use of teleconferencing must 
be unanimous is
removed. Agreement on the use of teleconferencing shall be made by 
consensus of the
group.

* The meeting organizer and host, in conjunction with the 
Chairman/Convener, are permitted
to decide (with the consent condition described above) if a 
teleconference is appropriate for
a meeting.

* All meeting materials must be accessible to all participants, and all 
meeting resolutions must
be electronically distributed (via email or on a common website) before 
the meeting
concludes.

*When considering the use of teleconferencing to support a meeting, 
meeting organisers
should consider in advance the potential advantage to all participants. 
Additional
consideration should be given to the impact of the timing of 
teleconference sessions for
participants in different time zones, to those National Bodies which 
would not otherwise be
able to attend the meeting and to the flow of the agenda in order to 
bring together local
attendees and remote participants.


-- 
Patrick Durusau
Patrick at Durusau.net
Chair, V1 - Text Processing: Office and Publishing Systems Interface
Co-Editor, ISO 13250, Topic Maps -- Reference Model
Member, Text Encoding Initiative Board of Directors, 2003-2005

Topic Maps: Human, not artificial, intelligence at work!